While every event has a physical time and place, certain events can also be live streamed to the remote attendees. For example, you may have an Engineering Bootcamp at San Francisco HQ that is also available remotely via Google Meet or Zoom. People in San Francisco may physically walk into that event and folks in other parts of the world can participate online.

Discoverability of live streamed events

Most large organizations are lopsided to their headquarters, meaning there are likely many learning events at the HQ and few for the remote folks. With Live Streamed toggle in the Filter Bar turned on, remote folks indicate that they want to browse both their local events as well as any remote events made available online. For example, Charlie in Dublin can few local Dublin events, of which there may be few, as well as any online events streamed from San Francisco HQ. This way, Charlie’s available events list is richer.

Automatic timezones for remote events

When an event is offered online and it is in a different timezone from the location of the user, we automatically recalculate the time to user’s local time. For example, for Charlie in Dublin, the San Francisco class that is live streamed starting at 10 AM PST should show up as starting at 5 PM Irish time. We do this since we know Charlie doesn’t really care what time the event is on in San Franciso – he cares about when he needs to log in online.

Call it something else?

Some organizations call their live streamed events by different names, such as Online, or Virtual. Administrators can change this terminology in Settings/UI Configuration.

Setting it up

To mark an event as live streamed, in Event Edit, turn on Live Streamed event toggle. Also, if you have that link for attendees how to part-take in the online version of the event, specify it in the Live Streamed event link.

Note that every event has a Location – the physical place where the event is taking place. Usually, your events have both online as well as the physical audience. However, if you wanted to have online-only events, you could set up a location for just online events. Location still needs a timezone so that we know when an event is starting regardless of where in the world it is.

Live Streamed events are clearly marked as such with a label. The link to log in online is made prominent in event page, calendar invite, and email notifications.